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Discover a host of specialised procurement services to help businesses in Belgium, Europe, and far beyond in optimising
 procurement and embracing the digital transformation of procurement with confidence, for greater returns, profitability, and productivity.

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In recent years, e-procurement has become an increasingly popular way for businesses to streamline their purchasing processes.

E-procurement can help businesses save time and money, while also increasing efficiency and reducing the risk of errors. In 2023, businesses operating in Belgium and the European Union will need to consider the full integration of e-procurement systems.

The European Union directive 2014/24/EU on public procurement states that e-procurement will be made progressively mandatory in public procurement due to the advantages it brings, and Belgium is one of the countries that have adopted e-procurement as a way of doing business.

In 2023, there could be additional requirements for full integration of e-procurement Belgium and EU-based businesses must undergo. Here is an outline of the key steps that businesses must take to ensure that they are fully integrated with e-procurement in Belgium and the EU.

Applying the steps for full integration of e-procurement
Belgium and the EU-based businesses need to follow

Understand the regulations

The EU has set specific regulations for e-procurement that businesses must follow. These regulations include rules around procurement thresholds, transparency, and the use of electronic systems. It is important for businesses to understand these regulations and ensure that they are in compliance with the planned next steps of the organisation.

Select an e-procurement system

There are many different e-procurement systems available, and businesses will need to choose the system that best suits their needs. When selecting an e-procurement system, businesses should consider factors such as cost, functionality, and ease of use. Procurement consulting can be a valuable tool for organisations in understanding their needs and seeking the ideal system to match their requirements.

Set up the e-procurement system

After the organisation has selected an e-procurement system, the next step is to set it up. This may involve working with the vendor to configure the system to meet the business’s specific needs. It is important to ensure that the system is set up correctly and that all necessary integrations are in place.

Train employees

The success of an e-procurement system relies heavily on employee adoption. Therefore, the next step in integrating with e-procurement systems is to train employees. This may involve providing training on how to best use the system, as well as educating employees on the benefits of e-procurement. Organisations can also consider specialist procurement training solutions to improve the speed, effectiveness, and adaptability of the system among staff at this phase.

Integrate with suppliers

Once the e-procurement system is set up and employees are trained, the next step is to integrate with suppliers. This may involve working with suppliers to ensure that they can receive and process orders electronically. Businesses should also work with suppliers to establish electronic communication channels and ensure that they can receive electronic invoices and purchase orders.

Test the system

Before fully implementing the e-procurement system, businesses should test the system to ensure that it is working correctly. This may involve running test orders and invoices through the system to identify any issues and ensure that everything is working as expected.

Go live

Once the e-procurement system has been tested and all necessary integrations are in place, it is time to go live. This may involve transitioning from traditional procurement methods to the e-procurement system. It is important to monitor the system closely during the initial implementation to identify any issues and ensure a smooth transition.

How Kronos Group can assist with full integrations of e-procurement Belgium and EU-based businesses urgently require

At Kronos Group, our experienced procurement professionals have provided their expertise to many organisations in Europe and around the world. We have been able to train procurement teams and establish sustainable procurement functions across several industries.

Our team of consultants understands the changing procurement function and the demands that come with it. Keeping this in mind, we have been able to develop complete procurement solutions:

Procurement outsourcing

Procurement training

Procurement advisory

Procurement 4.0

Procurement maturity assessments

With procurement functions and technologies expanding at a rapid pace, organisations must stay ahead of these transformations.

Get in touch with our team of procurement professionals and find out how we can add value to your digitalisation efforts and help secure your procurement function from obsolescence.

Understanding e-procurement

E-procurement is a process of electronically securing the goods and services that organisations need.

It involves the use of digital technology to streamline and manage the procurement process, including requisitioning, ordering, receiving, and paying for goods and services.

E-procurement is becoming increasingly popular due to its efficiency and effectiveness. The integration of e-procurement in Belgium and the EU means that businesses can now access a wider range of suppliers and buyers, making it easier to find the right goods and services at the right price.

Hence, the full integration of e-procurement can help businesses reduce costs, improve efficiency, and increase transparency.

Explore the next-gen procurement framework brought about by revolutions in procurement digitalisation that allows organisations in Europe and far beyond to fully leverage e-procurement.

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